Monday, November 8, 2010

Learning About Mexico e-Invoicing from an Expert, Part 2

This is Part 2 of an interview I conducted last week with Mexico e-Invoicing expert Jason Jones of Crossgate, a company co-owned by SAP and global provider of e-Invoicing managed services. 

Read Part 1 here.
Read Part 3 here.

Jason:  Companies that receive an electronic invoice in Mexico after January 1, 2011, need to validate it before they pay it.  If not, it could be considered fraudulent. They need to validate the timbre through the Mexico SAT or PAC to ensure it is accurate and digitally signed.

Kevin:  Who needs to be compliant with these new requirements in Mexico?

Jason:  Companies that have annual revenue over 4 million pesos and that issue invoices over 2,000 pesos.

Kevin:  What are some of the biggest challenges that SAP users will face in supporting these requirements?

Jason:  For SAP users the biggest challenge is to seamlessly integrate, in real time, their SAP ERP with Mexico's SAT or authorized PACs. It needs to be perfect.  No data can be lost or go missing.

Kevin:  How long does it take for SAT to approve the invoice once you send it to them?

Jason:   It should work just like getting a credit card authorized.  It should only take 30 to 60 seconds.

Kevin:  What other advice do you have for companies implementing Mexico e-Invoicing?

Jason:  The entire e-Invoicing process should be monitored from one location in one system.  You can have multiple failure points where data can be lost.  All data and transaction statuses should be found and identified in one location.

Multi-national companies do not want to deal with all of the possible country specific requirements and potential problems.  That is the real value of working with a global e-Invoicing service provider like Crossgate.  My team of experts handles it all. 

Our e-Invoicing systems are very comprehensive and solid today.  They have matured over the years to be very powerful.  Let me give you an example.  Our transaction monitoring system shows us a traffic light scenario for all transactions.  They change from green, yellow to red to show progress or lack of progress. Crossgate includes archives.

Kevin R Benedict SAP Mentor, SAP Top Contributor, SAP Blogger
Independent e-Invoicing and EDI Analyst and Consultant
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*Full Disclosure: I am an independent consultant that has worked with and for many of the companies mentioned.

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